Cancellation and Refund Policy

Cancelled Stamp - Cancellation and Refund Policy

Sometimes, counselling or supervision sessions or other events have to be cancelled ort rearranged. Here we set out our cancellation and refund policy. This policy applies to all our services.

Counselling and Supervision

Late arrival/missed sessions

In-person appointments

As we book appointments at specific times, we could not see you if you arrive outside of the agreed times. So, if you arrive early, we would ask you to wait until your appointment time. Similarly, if you arrive late, we cannot extend the session to compensate. If you are over 15 minutes late and have not contacted us, we will assume you are not coming and will consider that cancellation without notice.

Online/telephone appointments

Where we are to meet online or by telephone, we will call you (unless we agreed on something different) when the session is due to start. If the call is unanswered, we will try again a few moments later. If the second attempt fails, we would ask you to contact us when you can take the call, but the session will still run from the scheduled time. If you have not contacted us within 15 minutes of the scheduled start, we also consider that cancellation without notice. The technology we use for online and telephone counselling is very robust and rarely fails. Where it does, we will do our best to offer the appointment using another communication method. If we cannot deliver the session, and it is not our fault, we usually charge for the appointment.

Cancellations

We operate a 48-hour cancellation policy. If you cancel an appointment over 48-hours in advance, we will not charge you for the missed session. If you cancel after that, or if you cannot attend, you will still need to pay for the appointment as we have committed the time.

Exceptional circumstances

 We recognise that emergencies happen, even if they are rare. If you know that you might not make an appointment, please let us know when you book it. We will try to be more accommodating in such circumstances. Similarly, if a genuine emergency prevented you from attending, and also from letting us know, we could consider waiving or reducing the cancellation fee.

Should you repeatedly make and cancel appointments, we might ask for a non-refundable pre-payment. We wound not refund this payment, even if you cancel ahead of the usual 48-hour window.

If we cancel

Occasionally, circumstances might prevent us from delivering a session as agreed. We will give you as much notice as possible if this happens. We will not charge you for appointments we cancel and will do our best to re-book at a time that best suits you.

Workshops and events

All workshop and event bookings are fully transferable but non-refundable. If you make a substitution, please let us know in advance, if possible so that we can produce attendance certificates in the correct name. Should you need to make a last-minute change, we will email a replacement certificate as soon as possible. If you do not attend a workshop or event you have paid for, and do not send a substitute, we will send you any resources you would have received.

If we have to cancel or rearrange an event, we will give you will full refund, the opportunity to switch to the alternative date/venue or credit against a future event.

Any questions?

If you have questions or queries about our cancellation and refund policies, please call us on 0151 329 3637 or email enquiries@counselling-matters.org.uk? We would love to hear from you.